Annual Meeting Minutes: Dec. 2015

by | Jan 19, 2017 | Minutes

Waikoloa Canoe Club

2015 Annual Meeting Minutes

The meeting convened at 10:00 AM on December 12, 2015, at the Waikoloa Village Association

community room.

 

Secretary in attendance and recorder of minutes:  Kyle Combes

 

Board members present:  Harold van Doren, Ted Cassinelli, Mike Bernstone, Kyle Combes, Jim Albone, Lisa Legler, Mike Chinquee

 

Head coach Daniel Legler present.

 

Members in attendance:  about 30

 

President Harold van Doren opened the meeting.

 

Previous meeting minutes

  • Jim motions to accept previous meeting’s minutes.  Unanimous approval.

Treasurer’s Report (Mike Bernstone)

  • Lower revenue this year, primarily due to lack of fundraising events
  • Expenses down, net income comparable
  • Netted $5k off GWCR
  • Membership about same, revenue from rack rentals up due to new racks
  • Motion to approve.  Unanimous approval.

President’s Commentary (Harold van Doren)

  • Equipment
    • Daniel built new canoe racks
    • Beth Biscardi make new canoe covers
  • Code of Conduct simplified
  • Bylaws in process of being updated
  • Made donation to Miloli`i to cover accident
  • Ted Cassinelli’s truck damaged in rear-end accident
  • Donation made to Chris Nilsen’s family, received sincere thank-you letter

Kama O Kalani status (Daniel Legler)

  • Daniel has talked to several boat builders over the year, discussed status of canoe
  • Five or so various small repairs made over the past year
  • Going for complete rebuild to fix all defects
    • Cut deck out, use wider planks
    • Twisted in front and back
    • $40,000 for Doug Bumatay to repair:  $10k deposit, $10k/year
    • Will have done by 2016 regatta season
  • Question:  How much for new koa canoe?  Daniel:  $120-$150k, three-year job

Kama O Kalani Fundraiser (John Ciambrone)

  • Just getting started with fundraising
  • Plan:
    • Ask those closest to organization (i.e., members) to support effort
      • Donations tax-deductible
      • All donations, of any size, greatly appreciated
    • Approach local foundations and corporations
      • Will ask how much members have donated (percentage of members donated important)
  • Question:  $27k in koa savings account.  Mike B:  That will cover initial down payment, want to use that as little as possible.
  • Comment:  What if we set a member goal of meeting 50%?  $20,000 is a more accessible goal.
  • Question:  Could we spread the fundraising over multiple years?  John:  Could do, might be a paperwork nightmare.  Will look into more if members are interested.

Voting for 2016 Board of Directors

  • No additional nominations
  • Results:
    • Jim Albone
    • Mike Bernstone
    • Ted Cassinelli
    • Kyle Combes
    • Guy Davis
    • Harold van Doren
    • Daniel Legler
    • Lisa Legler
    • Bob Risley

2016 Committee Volunteers

  • Nominations
    • None
  • Great Waikoloa Canoe Race
    • Amara Cudney
    • Lisa Legler
    • Daniel Legler
    • Marcie Davis
    • Sammy & Ed Teixeira
  • Equipment and Maintenance
    • Beth & Henry Biscardi
    • Ruth van Doren
    • Aron Risley
    • Lyle Cabacungan
    • Guy Davis
  • Registration
    • Mike Bernstone
  • Fundraisers
    • Ruth van Doren
  • Regatta Set-Up
    • Kyle Combes
    • Daniel Legler
    • Bob Risley
  • Financial
    • Mike Bernstone

Meeting adjourned at 11:09 AM.