Waikoloa Canoe Club
Board of Directors Meeting Minutes
The meeting convened at 6:03 PM on February 4, 2015, at Hawaiian Dream Properties office in Waikoloa Village.
Secretary in attendance and recorder of minutes: Kyle Combes
Board members present: Harold van Doren, Jim Albone, Lisa Legler, Kyle Combes, Mike Bernstone, Mike Chinquee, Ted Cassinelli, Chris Nilsen
Board members absent: none
Head coach Daniel Legler present.
Members in attendance: Guy Davis
President Harold van Doren opened the meeting.
Previous meeting minutes
- Jim motions to accept minutes
- Jim amends motion to remove names on votes and 2nds on motions
- 6 vote in favor; passed
Treasurer’s report (Mike Bernstone)
- looking at canoe value sheet tabled for next month’s agenda
Equipment report
- OC-1/2 racks status
- all racks up, finished; everyone assigned spot
- Wood canoes (Daniel)
- Estimates $500 to fix Hoʻomaluo (tree damage, leaks)
- Bill isn’t interested in fiberglassing
- Mike Bernstone makes motion to repair all three wood canoes to usable condition for coming season
- Tahitian and strip koa to Bill Rosehill
- other koa to Doug B. in Hilo
- unanimous approval
- Koa inventory and storage space (Ted & Mike. B)
- $160-$200/mo for 10’x15′ storage space
- 200 board-feet = 8-10 boards
- Chris makes motion to get 5’x10′ storage space at cheapest location; unanimous approval
- Trailer maintenance (Daniel)
- haven’t gotten to yet
- Surfski (Daniel)
- nothing yet
- Paddle orders (Mike CQ)
- send photos of paddles to Kyle, will put up on website
Fundraiser status (Jim)
- nothing
Rash guard status (Lisa)
- about 20 different varieties of rash guards
- still don’t have artwork
- Ted motions to purchase 16 dozen rash guards; unanimous approval
- will get with naupaka on back rather than canoe
Code of Conduct
- tabled for end of meeting if time
Bylaws
- Jim motions to form bylaws committee with Mac Amos, Kendziorski, and John Ciambrone; Ted will be board representative at committee; Mac will be chair of committee; unanimous approval
Picture IDs (Daniel)
- wants pictures of all active members
Facebook issue – status
- Ted motions to keep the current club Facebook page with board in control and make it private
- Jim will ask Michelle to make board member admin
- unanimous approval
Website status
- Kyle will come up with quote for adding membership-only site
WCC Canoe Club
- Mike Bernstone will add more signature lines to WCC waiver, remove “List family members…”
MOKU update (Lisa)
- all canoes for Big Island race need to be waterlined within past 5 years
- race schedule sent to Kyle
- drug & alcohol free zone extended to grassy area of parking lot; $500 fine
- coach’s meeting April 18
- canoe weighing April 25
- Harold will notify MOKU that Kim Pratt is an official alternate
CPR Class (Ted)
- March 7, 1:30 PM at A-Bay
- count so far: 15
- Ted will write up email for Harold to send out
Letters to Jeb (Jim & Mike Bernstone)
- Mike sent letter to Jeb, hasn’t been able to meet one-on-one with Ric
- Jim will check with Jeb to make sure he received the letter
Correspondence protocol (Harold)
- Harold will write letters, pass responses on important issues by board
- Harold will announce head coach decision
Paddling director authority (Daniel)
- sent out paddling director schedule
Thank you letter for NHCH (Lisa)
- Harold will write letter to hospital thanking them for the $1k donation for business regatta last year
Working with NHCH (Chris)
- Ted motions to approve working with hospital for business regatta beginning late February and that Chris will be in charge and will coordinate practice times with the WCC coach; approved
Next meeting scheduled for March 4, 2015 at 6:00 PM and will continue to hold on first Wednesday of each month.
Meeting adjourned at 8:18 PM.