Board members present : Chuck Pfaff, Cliff Gilley, Jim Albone, Vicki Serrao, Glenn Leonberger, Ronald Hayward, Randy Anderlee, Bary Foster and Rami Ring
Board members absent: None
Head Coach Ed Teixeira present
Other members present: Spencer Lavea, Kainoa Lavea, Bob Yap Secretary & recorder of minutes: Rami Ring
Chuck called the meeting to order at 6:04 pm.
•Reorganization of Board
◦Jim made a motion to keep Glenn as Treasurer. The motion was seconded and approved by all.
◦Jim made a motion to appoint Chuck as the President. The motion was seconded and approved by all.
◦Jim made a motion to keep Rami as Secretary. The motion was seconded and approved by all.
◦Glenn made a motion to appoint Cliff as Vice President. The motion was seconded and approved by all.
◦Cliff will also remain as the Moku rep.
◦Vicki volunteered to be the Rack Rental rep.
◦Jim made a motion to appoint Ed as the Head Coach. The motion is seconded and approved by all. Ed accepts the position.
•Vicki made a motion to approve the Dec. minutes. The motion was seconded and approved by all.
•Treasurer’s Report (Glenn)
◦It was decided that as President, Chuck will be added as an authorized signer on the checking account & John Ciambrone’s name will be removed. Cliff will also be added on as an authorized signer on the account. Glenn will provide a book of checks to Chuck & Cliff.
◦As a reminder, any approved budgeted item that is under $1000 requires only 1 signature.
◦Last year approx. profit of $25,000.
◦Glenn presented the 2020 budget, minor changes were made. Glenn made a motion to approve the budget with discussed changes. The motion was seconded and apporved by all.
•Coach’s Report (Ed)
◦Ed informed the board that Waikoloa Land Co. was notified of the date of the GWCR.
◦6-7 canoes going out on an average day for Ohana paddling, occasionally 8 canoes. Occasionally a racing crew will ask to take out a canoe for practicing.
◦Due to bad weather, paddling has been cancelled a few times lately.
◦Coach Ed plans to start the junior program practice first, possibly mid Feb.
•Equipment Report (Ed)
◦Over the last year, a lot of money has gone towards maintenance of the fiberglass canoes. Most of the amas are in good shape, iakos are Coach’s emphasis.
◦There is a tear in the Tahitian that needs to be repaired. Jim suggests taking the Tahitian to Bill Rosehill to repair and refinish, Ed will discuss it with Bill.
◦Ed informed us that Guy expressed that he would be willing to continue to help with equipment repairs. Vicki will talk to Guy about spearheading paddle repairs/refinish.
◦Spray skirt for J7 has been approved, but not ordered yet.
•Moku Report (Cliff)
◦The regatta dates were given to the Board.
◦Cliff informed the board that the homeless population in Hilo has become a real concern. There has been a lot of destruction to the halaus, and Moku is requesting phone calls & photos of any abuse observed.
◦Cliff informed the Board that 70’s division was not approved for regattas, will remain only at championship.
◦World Sprints 2020
◾There are online forms available, worldsprints2020.com.
◾Volunteers are needed. Rami to send out an email to the club requesting volunteers.
◾8 Bradley Lightenings will be needed, IVF is requesting canoes to be used May-Aug. Ed suggest to rent out only the J6 for the event. Cliff makes a motion to rent the J6 to IVF for the World Sprints, pending review of the contract. The motion was seconded and approved by all.
•Membership Report (Chuck)
◦We ended the year with 328 members. New membership is slowly coming in for 2020.
◦Vicki will talk to Carl to see if he is interested in heading Ironman again this year.
◦Rami presented the board with a letter from club member Ruth Van Doren. As a reminder to all, canoes must stay together when going out on Ohana paddling.
The next meeting is scheduled for Wed., Feb. 5. The meeting was adjourned at 8:07 pm.