Virtual meeting @ 6:30 pm via Google Meet
Bob called the meeting to order at 6:32 pm.
- The minutes were not available for approval. Will be approved via email or at the next meeting.
- Treasurer’s Report
- Currently, we have no official Treasurer so Bob is filling in. Bob is working on getting the financials together for GWCR, but he is still missing some receipts. He estimates we made about $3000 from the event. There were a few more expenses, such as purchasing more medals & food. Before paying the outstanding bills, have approx.$73,000 in savings and about $7000 in checking.
- Equipment Report (Randy/Kalani)
- Kalani is currently doing maintenance on J1 & J4, once completed he’ll start on J3, repairing a chip on rear manu & seat 4. Kalani will recruit members to sand & re-varnish iakos and club paddles.
- Tahitian was paddled from Honaunau (from the last race) to Kailua Pier and will be paddled back to Anaeho’omalu Bay.
- Randy got pricing on covers from Hawaiian Canvas—$1350 for Tahitian cover, $1150 for covers for fiberglass canoes. Maryann made a motion to approve the $3650 to make the new covers. Randy seconded the motion, Kim approved & the motion was passed. A cover is also needed for the 4 man canoe, but Kalani & Randy discussed making alterations to the old 6 man covers and using them. Kim brought up the possibility of purchasing a sleeve with our club number, for when we race & borrow a canoe, but Kalani felt it could be done in house.
- Kalani brought up the purchase of a new Lele ama, made by Doug Bumatay & Tiger Canoes. It requires a $1000 down payment, & he only 3 per year are made. Randy made a motion to approve $6500 for the ama for Kama O Kalani and approve the $1000 check deposit. Kim seconded the motion, Maryann agreed on the purchase, and the motion was passed.
- Moku & HCRA Report (Randy)
- Last year we approved proposing 2 By Lay changes and 1 rule change at the MOKU meeting, but Randy was unable to attend the meeting, so at Saturday’s meeting he would like to proceed with only the 1 rule change.
- Coach’s Report (Kalani)
- Kalani thanked everyone for helping out with this year…Maryann with Ohana, Randy, Bob, Kim, & sponsorship.
- Kalani brought up the importance of supporting racers, the club would not exist if not for racers and our koa canoe. He mentioned the 60’s women accomplishments this racing season and is asking for the club’s support for sponsorship for competing in the Maui Strong race. Terry Weisenburger is contributing $2000 to the club to be used for the women’s crew to compete in the race. Leila said the total cost of this off-island race is $4400 for 3 nights and an additional $200 for fuel to prepare for the race. Bob informed the board that $2000 was budgeted this year for off island races. Randy made a motion to allocate 3 line items of the budget ($2000) to support the 60’s women to compete in the Maui Strong competition, with the understanding that we get a breakdown of the expenses. Maryann seconded the motion, Kim approved and the motion was passed. Kalani suggests that teams need to do fundraising now in anticipation of off-island races next year.
- Old Business
- GWCR Recap- Bob has not received all the entry money yet, but we made approx.. $3000 with the sweepstakes. He will get the final figures soon. Parking lot management went well. Suggestion was made to stocking each boat with cooler with drinks and snacks (bento). Randy said he will take care of it next year. Kim felt the race course was the best yet. Kim felt that WCC members should not have to pay to race in our race. Kim liked that juniors helped out with serving food, and recycling Hi5.
- Randy gave the cameras to the installer, but he’s currently off-island. He will do installation when he gets back, hopefully before our next meeting.
- A suggestion was previously made to use our money in savings to purchase CD’s in increments of $25,000. The interest that we make from those CD’s could be used as a scholarship fund. Bob has been researching it, but has not made the purchase yet. He would need to purchase it under his social security number.
- New Business
- Board members that have recently left the board:
- Maria left the board due to health reasons, her term expired 12/24
- Kianni left the board to attend college, her term expires 12/23
- Ralph turned in his letter of resignation, his term expired 12/24
- Erin turned in her letter of resignation, her term expired 12/25
- Eric will be turning in his letter of resignation, his term expires 12/23
- Bob requested approval to appoint Rami to the board through 12/23, taking Kianni’s position. Bob requested approval to appoint Terry to fulfill Erin’s position until 12/25. Bob requested approval to appoint Leila to fulfill Maria’s term until 12/24. The board approved all of the appointments.
- Kianni’s letter of resignation and her suggestion for junior representative to take over her position was discussed. The general consensus was that we should have a junior representative with no voting power. Randy will present something to the board regarding a junior rep. within 2 weeks.
- Our next annual meeting date will be Saturday, Dec. 16, 2023 at Anaeho’omalu Bay. Rami to send out an email regarding the meeting, soliciting new members for the board, and interest in being on the nominating committee.
- Randy made a motion to approve the Wellsky event that Jim set up. Kim seconded the motion. All board members approved.
- Maryann composed a response to Vicki Serrao’s letter. She will forward the letter and her response to all board members.
- Board members that have recently left the board:
- Date and time of next meeting, Wed, 10/4 6:30
- Adjournment Randy made a motion to adjourn the meeting, the motion was seconded & the meeting was adjourned at 8:20 pm.
- Treasurer’s Report